Email Signature

Email Signature

signatureAn e-mail signature, is a block of text appended to the end of an e-mail message often containing the sender’s name, address, phone number, disclaimer, Skype info, IM details or other contact information. This is a great way to drive traffic to your website, include your company branding and link to your latest twitter feed.

Some Signature Tips

1. Keep it as short (four lines is the accepted standard).

2. Condense information into fewer lines by using pipes (|) or colons (::) to separate the text.

3. Remember that simple plain text is best; skip colors, special fonts and graphics.

4. Be careful with HTML formatting because it may not appear how you want it to for everyone.

5. Test your signature with as many email clients as you can, especially if you use HTML.

6. Optimize your logo or other graphics, upload the files to your server, and use an absolute URL.

7. Provide written out URLs instead of using hyperlinks in your email to ensure the link will go through in the sent message.

8. Avoid including multiple phone numbers and email addresses. Pick your contact preference and get rid of the rest.

9. Only include IM details and Skype account information if you want to be contacted that way by anyone who sees your message.

10. Skip your mailing address — not every recipient wants or should have access to that information.

11. Include links to your most important social media profiles, only if they are appropriate.

12. Include your email address. You can’t rely on various email clients to include header information in replies and forwards.

Credit for above tips – Sitepoint


Wisestamp is a program that can easily customize your signature with your Logo, IM & Social profiles. You can also enrich your signature with your latest tweet, Quotes, Facebook status and much more! Email signatures that have special formatting, colours, images require HTML code that is just problematic when used in an email. Different browsers will translate the formatting differently. Using a program like Wisestamp can make this transformation easy . Check out